public records rochester ny resources and how to search

What falls under public records

In Rochester and Monroe County, public records can include property deeds, court filings, business registrations, permits, and certain vital records. Availability varies by record type and date, and some items may be redacted for privacy. Expect occasional fees for copies or certification and bring valid identification when access is restricted.

Before you search

• Confirm the correct jurisdiction (city, county, or state) for the record.
• Pin down dates, names, and case numbers to narrow results.
• Review privacy laws to avoid requesting sealed or confidential material.
• Budget for per-page fees and certification costs.
• Decide whether you need certified or plain copies.

Ways to access records

You can search online indexes, visit the County Clerk or City departments, or submit a FOIL request under New York’s Freedom of Information Law. Libraries and archives often help with historical lookups. Processing times differ; urgent needs may require in-person visits or priority requests.

Research tips

1. Use exact spellings, including middle initials.
2. Cross-reference parcel, docket, and license numbers.
3. Record citation details so you can retrieve the same document later.